We're Hiring!

Title: Administrative Coordinator

Position Type: Fulltime Staff

Search Type: External - minimum 7 days

Department: 21R010 - College of Letters, Arts & Soc Sci

Division: 2R0000 - Academic Affairs

Position Location: Richmond Campus

Driver Classification: Non-Driver

FLSA: Non-Exempt

Schedule Type:  Full Time (37.5 hrs per week or more)

Hours Per Week:

Additional Schedule Details:

Posted Salary Grade: Non-Exempt - 41

Retirement:   KTRS 

Contact Person: Ida Kumoji-Ankrah

Job Summary/Basic Functions

The position will manage operational activities and perform administrative support duties for ICCA and School of Music.

Minimum Qualifications

Education: Bachelor's degree is required.

Experience: One year of responsible clerical,
customer services, and secretarial
and/or administrative support is required.

Licensure & Certifications:

Preferred Qualifications:

Job Duties:

• 30% - Organize and coordinate all ICCA events which includes booking, catering, contracts, presentations, awards, swag and helping to prepare programs for events. - (Essential)
• 30% - Administrative Support: Prepare and Manage the Scholarship Funds, including offer letters, scholarship agreement forms, awards funded through Slate, Paper Application in the Foundation Office, School of Music Scholarships and any other scholarship awards as applicable. Maintain records and documentation following the retention schedule, Managing office supplies, sourcing for suppliers (vendors) and submitting invoices, Sending and receiving mail and packages. Sending faxes and emails, Answering the phone and Operating a range of office machines such as photocopiers and computers. - (Essential)
• 20% - Budget: Assists with School of Music budget preparation and other accounting or financial tasks as assigned, oversight and hiring of student workers, ensuring accuracy of billing and receipt of materials, Handling billing issues, disputes, and vendor issues, Maintain the Shopper Role on Jaggaer assigning carts, Prepare and make deposits, following University standards including donation processes.issues, disputes, and vendor issues, Maintain the Shopper Role on Jaggaer assigning carts, Prepare and make deposits, following University standards including donation processes. - (Essential)
• 10% - Communication Liaising with ICCA, office of development, and other areas to gather/share relevant information or processes. Providing guest service; Knowing etiquette for meeting prospective students, current students, faculty, donors, patrons, sponsors, vendors, and administration. - (Essential)
• 10% - Support office functions by completing all other duties and special projects as assigned. - (Essential)

Sponsorship: This position is not eligible for visa sponsorship.

Funding Source: Institutional

Open Until Filled: Yes

Special Instructions:

EEO Statement

Eastern Kentucky University is an Equal Opportunity employer and educational institution and does not discriminate on the basis of age (40 and over), race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, ethnicity, disability, national origin, veteran status, or genetic information in the admission to, or participation in, any educational program or activity (e.g., athletics, academics and housing) which it conducts or any employment policy or practice.

Background Check Statement

Offers of employment are contingent upon a satisfactory background check.